Frequently Asked Questions
Whether it's your first wedding or not, you are certainly going to have questions. We've compiled some frequently asked questions with answers to help you navigate the planning process. We will be more than happy to answer any questions that you may have.
Entertainment plays an important role on your wedding day and should be a priority, not an afterthought.
If you consider how much you are spending on the rest of the day, you don’t want to cut back on this. Your guests are more likely to remember the entertainment more than anything else. A Wedding DJ knows what works, how to structure the dynamics of an evening, and how to work in styles and genres that will suit all the guests.
How long have you been DJ'ing Weddings? Gruvin' Enterprise has been in business for over 35 years providing our entertainment services for weddings and many other types of events. Our team of professionals will gladly help you coordinate your event and work with you to make your wedding the most spectacular event it can be.
What's your performance style like? What type of music do you specialize in? At Gruvin' Enterprises, we focus on providing the soundtrack for your special day. We take a more relaxed approach with our emceeing style to be fun and engaging but not over the top. We're not there to stand out. Our goal is to make sure the bride, groom, and guests have a good time. While our primary business is weddings, we do not specialize in any one style of music. We regularly perform to wide-ranging audiences at a variety of different events and venues. We cater to our couples to play the music they want to hear.
Can we make a request list? What about a do-not-play list? With our convenient online planning and music request portal, you'll have three categories for your music requests 1) Must Play 2) Play if Possible 3) Do Not Play. We encourage our Brides and Grooms to make as many requests as they would like. We do not limit you to a set amount of requests. You can also share access to the portal with friends or family if you wish, so they can add songs they would like to hear.
Will you take song requests from our guests during the event? The decision for allowing guests' requests would be left to the Bride and Groom to make.
What's included in your pricing package? Will you also act as an emcee? Please see our wedding page for packages. Yes, we also act as your emcee and make all important announcements.
Have you performed at our venue before? If not, will you check it out beforehand? We have had the pleasure of performing and establishing relationships with many different venues and coordinators over the years. While there are always new venues to entertain at, a site visit is not typically required.
Will we meet again before the wedding? Once you have booked your event you will have the option to either meet with us in person at our office located in Easton, PA or have a virtual meeting (phone or video chat). All of your pre-planning can be done online and once submitted, is shared with your DJ. You'll have direct access to your DJ (via phone, email, and text) leading up to your event. We suggest at least two meetings prior to your event to answer any questions, discuss planning options and finalize the details.
Are you insured? Yes, our business and staff are fully insured.
How far in advance do I need to book you for my wedding? Dates are booked on a first come first serve basis with most bookings being done at the beginning of each calendar year. It is best to plan for at least one year prior to your date.
How Are You Going to Make Our Wedding Unique? Gruvin' Enterprises will add value to your celebration by ensuring we provide a high-quality service and a memorable experience for your guests. With an extensive knowledge of music, old, new, and in-between, we will structure the night, read the crowd, and know the tunes needed at a given moment.
What is your policy on alcohol or smoking during the wedding? Our staff members are not permitted to drink or smoke during events.
Can you provide wireless mics for the ceremony? Wireless mics can be provided when requested. We're here to help provide guidance on this and other topics for your ceremony and reception.
What equipment does the DJ need the venue to provide? No equipment would be required from the venue.
Does any of your equipment require special electrical outlets that I need to inform my wedding site about? A special outlet is not required but it is preferred that we are on a separate breaker (circuit) from other electrical devices (fans, portable bathrooms, coffee pots, heating or cooling units, refrigerators, cooking appliances, etc.) whenever possible. Overloading the circuit could result in temporary or permanent interruptions to your entertainment services beyond our control. Please ask for more detail.
The venue we are considering provides an in-house sound system the DJ either has the option or must plug into. Is that ok? In almost all cases, we would prefer not to plug into a venue's house system. There are a number of reasons why. If you are considering such a venue, please contact us to discuss this in more detail prior to signing a contract.
Considerations
There are a number of Items to consider when planning your big day. Please keep in mind we are here to help guide you with all of your planning.
Engagement & Communication In order for your event to have the best possible outcome, you need to be engaged in the process. We prefer to engage with the Bride and Groom unless otherwise instructed to do so by the Bride and Groom. This way, there are no surprises. Please fill out your planning documents in a timely manner and as completely as possible. Don't wait until the last minute. Try to avoid any unnecessary last-minute changes. Of course, this is sometimes unavoidable, and where our experience will help manage those changes. Please try to communicate any changes with as much advanced notice as possible. Be available at your event. Your guests are there for you. Try to avoid long periods away from your guests. Your guests will follow where you lead them.
Location and Planning It is very important to review the floor plan with your venue or discuss the lay out with your DJ if you plan on hosting the event at a private location. This would include the ceremony site, cocktail area, and reception space. You don't have to settle for "well, this is where we normally have the DJ set up". Ceremony Will there be an easily accessible power outlet at the ceremony location within 100ft of the preferred setup area? In most cases you will need an additional sound system provided here. Cocktail Area Will there be an easily accessible power outlet in the cocktail area? Will it be held in one dedicated space or spread out? Will you need an additional sound system to have music here or could it be provided from the main system in the reception space? Reception Space Always try to have your DJ located as close to the dancefloor as possible. Is the dancefloor segmented from the dining area? Ideally, you want to have all of your special events on or near the dancefloor where all of your guests can see from their tables. You want to avoid the need to have your guests move back and forth between spaces throughout the evening. Consider if there will be guests seated between the dancefloor and the DJ. Preferably you wouldn't do this, however, when necessary we advise having your younger guests sit at these tables. Volume levels are going to be considerably louder the closer you are to the DJ and this is never very popular with guests that prefer to sit and chat througout the evening.
Private Locations If you are planning on hosting your wedding at a private location here are some items that are often overlooked. 1. Coordination - Who will be in charge of coordination for the day? When you aren't using a wedding venue you will not have a day of coordinator. It is a priority to designate someone as the coordinator. Preferably you'll want to designate someone that is not directly involved in any of the important events and can be readily available to you and your vendors. Empower your coordinator by making sure they know what to do and to address situations as the come up. 2. Guest Flow - Carefully consider how your guest will move from place to place. Try to keep open space. Don't forget to consider elderly or disabled guests that need assistance. Outdoors or grassy areas can be difficult for them to navigate. 3. Vendors - if you choose to do more things on your own, you must account for who will be doing them if you do not hire vendor(s). 4. Parking for Guests and Vendors to load in and out. 5. Read Set-Up and Power and Weather as well.
Set-Up and Power Set-Up A minimum of a 10x10 ft stable and level area should be available for the DJ to set up their primary system. Depending on the package you're considering, more space may be required. The space must provide easy access for the DJ and assistant to enter and exit. Avoid setups near any water sources such as pools, ponds, and fountains. Accidental splashes or wind can cause safety issues. Power The primary system should be plugged into an outlet on a dedicated circuit whenever possible. You should avoid having other devices, such as coffee pots, refrigerators, portable bathrooms (trailer rental), heating or cooling units, or cooking appliances, etc. using the same circuit. An easily accessible power outlet should not exceed 100ft from the designated setup area. We are able to provide a generator to support our equipment only at an additional cost.
Weather If there is one thing that you cannot predict, it's the weather. Always plan for weather! Hot, cold, wind, rain, thunder and lighting or any other condition - It is a absolute necessity that you plan for and have contignecy plans in place for weather. It is paramont for the comfort and safety of you, your guests and the vendors. Things to consider: What if it is a hot, sunny day? How do I keep everyone cool? Do you have enough water? What do we do if there is an unexpected storm? How do I keep everyone (guests and vendors) safe and dry? Is there a potential for flooding inside the tent? Being prepared is the best recipe for success.
